✦ Built for schools, MATs & modern IT teams
NEWSmartCapture•AI Document Import•Helpdesk & SLAs
Know what you own. Run IT with confidence.
Asset management, SmartCapture, AI document onboarding, helpdesk, audits, loans and Microsoft 365 — brought together in one platform built for schools and MATs.
✓ School-scoped permissions
✓ Multi-school & MAT ready
✓ Microsoft 365 & Intune
✓ Audit trail, backups & alerts
AssetTap
⌕ Search assets, rooms, users...
AT
ASSETTAP ACADEMY · LIVE OPERATIONSExecutive overview
v3.7.0Asset value£1.42mDue now4212-month pressure126Active alerts17
Asset status
2,453assets
In useAvailableRepair
Recent activity
▣Dell Latitude 5420Issued to staff member
✓Science stocktake420 assets verified
↗iPad 10th GenReturned and available
Interactive product preview · latest v3.7.0 workflows · choose a feature
BUILT FOR UK EDUCATIONProfessional school IT operations, with trust built in.
✓School-scoped accessKeep each school's records correctly separated.
✓Role-based permissionsControl who can view and manage operational data.
✓Full audit trailKeep accountability across day-to-day changes.
✓Microsoft connectedMicrosoft 365 and Intune workflows in one place.
DEPARTMENT FOR EDUCATION GUIDANCE
Built with DfE digital technology guidance in mind.
AssetTap helps schools maintain organised, accurate digital technology records aligned with relevant DfE recommendations — bringing asset management, lifecycle planning, contracts, software licences, audits and reporting together in one place.
DfE-aligned support for school technology management — not a claim of DfE approval or certification.DfE-aligned reportsGenerate structured asset and contract register exports designed around relevant DfE record-keeping recommendations.
Lifecycle & replacement planningTrack condition, support dates, warranties, replacement planning and disposal history.
Contracts & licencesKeep suppliers, costs, software licences, renewals, notice periods and responsibilities organised.
Proactive alerts & auditsSurface important renewal, expiry and lifecycle dates while maintaining accountable audit records.
NOW USING ASSETTAP
Supporting IT across Netherhall Learning Campus.
One connected campus, with separate school identities and day-to-day asset records managed in AssetTap.
✓Multi-school readyCentral visibility with school-scoped records and access.
Netherhall Learning CampusFour education settings · one connected campus
EDUCATION TECHNOLOGY PARTNER
Built for schools. Strengthened through partnership.
AssetTap works in partnership with MGL World, bringing together purpose-built asset management and established school technology expertise.
School-focused technologyPractical IT expertiseBetter asset visibility
TECHNOLOGY PARTNER
MGL World
Technology solutions for schools
AssetTap × MGL WorldVisit MGL World ↗
SEE ASSETTAP IN ACTION
One platform. Your whole asset estate.
Take a guided 85-second tour of the AssetTap platform. The interactive preview above showcases the latest v3.7.0 workflows, including SmartCapture, AI Document Import and Helpdesk & SLAs.
AssetTapProduct tour✓ 85-second guided tour✓ Real AssetTap interface✓ Built for schools & MATs
LATEST IN ASSETTAP v3.7.0
Less typing. Faster support. Better decisions.
The latest release focuses on the work that costs school IT teams the most time: onboarding equipment, turning paperwork into usable data, resolving support requests and planning the estate ahead.
231 automated checks in the release targetSchool-scoped securityMobile-first capture workflows
SMARTCAPTURE
Scan the label. Build the asset record.
Use a phone or tablet camera to read QR codes and barcodes, recognise product information, catch duplicates and build persistent delivery batches ready for review and labels.
AI DOCUMENT IMPORT
Turn invoices and POs into asset-ready data.
Upload purchasing documents, extract useful details, review them safely and move approved items into your asset onboarding workflow.
HELPDESK & SLAs
Support requests with proper accountability.
Capture tickets, priorities, assignments, response and resolution SLAs, warnings, messages and attachments — all inside the same operational platform.
REPORTING & LIFECYCLE
See pressure before it becomes a budget problem.
Management signals highlight recorded value, repair-cost pressure, overdue loans, warranty attention and replacement demand due now and over the next 12 months.
ONE CONNECTED PLATFORM
Everything your asset register should do.
Replace disconnected spreadsheets and manual processes with one reliable operational record.
SmartCapture NEW
Camera-based QR and barcode capture with duplicate checks, product intelligence, batch onboarding and label-ready workflows.
AI Document Import NEW
Extract useful purchasing details from invoices, purchase orders and delivery documents into a review-first onboarding flow.
Helpdesk & SLAs NEW
Run school IT support with priorities, ownership, response and resolution targets, SLA warnings, messages and attachments.
Asset Management
Track tags, serials, rooms, users, purchase data, warranties, photos, notes and complete lifecycle history.
Staff QR Support Portal NEW
Staff can scan an AssetTap label to report an issue against the correct device without having to search for it first.
QR Audits & Stocktakes
Verify rooms from a phone, surface exceptions and identify missing, moved, damaged or unexpected equipment quickly.
Repairs & Maintenance
Manage faults, technicians, repair costs and preventative maintenance with a permanent service history.
Loans & Staff Booking
Know who has each device, exclude loaned items from availability and give staff a clear booking workflow for shared equipment.
Documents & Contracts
Keep invoices, warranties, agreements, review dates, covered records and expiry reminders connected to operational data.
Reports & Management Signals
Export PDF, Excel and CSV reports while highlighting value, repair pressure, overdue-loan rates and warranty attention.
Replacement Planning
See assets due now, 12-month replacement pressure and budget baselines so IT and finance can plan ahead.
Microsoft 365 & Intune
Preview and synchronise Entra users, discover managed devices and safely match Microsoft records to AssetTap.
Multi-School & MAT
Give central teams trust-wide oversight while keeping access, records and day-to-day management correctly school-scoped.
Notification Centre
Surface important work, snooze what can wait and restore reminders when you are ready to act.
AssetTap Intelligence
Ask contextual questions about your school-scoped data and turn assets, repairs, audits, loans and lifecycle records into quicker insight.
ONE RECORD · COMPLETE CONTEXT
Your school operations, connected.
AssetTap links the records schools normally keep in separate spreadsheets, inboxes and folders.
SmartCapture / AI Import→Asset & Location→Helpdesk / Repair→Loan / Booking→Documents & Contracts→Reports & Lifecycle
MULTI-SCHOOL BY DESIGN
One school or an entire trust.
Individual schools can work independently while authorised central teams switch to an All Schools view for trust-wide oversight.
✓ Access controlled by school✓ Organisation & MAT structure✓ Central owner administration✓ Guided onboarding & invitations
Example Academy TrustAll Schools overview
Primary SchoolHealthy
Secondary SchoolHealthy
Sixth FormHealthy
MICROSOFT CONNECTED
Bring Microsoft 365 and Intune into your asset workflow.
Preview and import Entra users, discover Intune-managed devices and link Microsoft records safely to existing AssetTap data.
EXPLORE THE WORKFLOW
Everything in one place.
A consistent workspace for day-to-day IT operations, from finding a device to proving a full stocktake.
01 · ASSET REGISTER
Find any asset in seconds.
Search by asset ID, serial number, user, room, model or manufacturer and open the complete record instantly.
AssetRoomStatus
AT-000184 · Dell LatitudeRoom 14In use
AT-000201 · Surface LaptopIT OfficeAvailable
AT-000208 · Samsung DisplayRoom 22In use
02 · REPAIRS & LOANS
Keep operational work accountable.
See what is broken, who is responsible, who has borrowed equipment and what needs attention next.
!
Laptop not chargingHigh priority · IT Technician
In repair↗
Loan LN-000142Due Friday · Staff device
On loan✓
Projector repairResolution recorded
Complete
03 · REPORTING & HISTORY
Turn the register into evidence.
Produce reports for leadership, finance and audits while preserving a permanent history of important changes.
Total value£1.24m
Assets2,453
Warranty due67
WHY SCHOOLS CHOOSE ASSETTAP
Built around real school IT workflows.
Simple enough to use every day, structured enough to give leadership confidence in the data.
Reduce lost equipment
Keep ownership, room location and loan history visible so assets do not disappear into spreadsheets or cupboards.
Complete stocktakes faster
QR scanning turns a room-by-room audit into a fast, structured workflow with clear exceptions.
Know what needs replacing
Purchase dates, values, warranties and depreciation help IT and finance plan replacements with better information.
Give every role the right access
Administrators, technicians and read-only users see the tools appropriate to their responsibilities.
SECURE BY DESIGN
Data separated by school. Clear permissions. Auditable activity.
AssetTap is designed for education environments where the right people need the right access. School scoping, role controls, activity history and protected multi-school administration help keep operational data appropriately separated and reviewable.
✓ Data access controlled by school
✓ Role-based permissions
✓ Read-only access
✓ Activity logging
✓ Multi-school scope protection
✓ Automated school backups
SIMPLE PRICING
Clear pricing built for schools.
No per-user charges. Every school gets the complete AssetTap platform.
£390/year
For smaller primary, infant and junior schools.£490/year
For medium and larger primary, infant and junior schools.£690/year
For larger single-school environments.£1,490/year · includes 3 schools
+£15/month or +£150/year per additional school
20+ schools: Contact us for a tailored quote
READY WHEN YOU ARE
Turn your asset register into a trusted operational system.
One platform for SmartCapture, AI-assisted onboarding, assets, helpdesk, audits, loans, Microsoft integration, reporting and lifecycle planning.